ScanSys alternatives in 2026: when you need one and when you do not

ScanSys matches deeply, checks for fraud, integrates with more than sixty systems and runs on-premise as well. Where it stops, which alternatives exist, and when you simply stay.

ScanSys, with ImageCapture as its product, is one of the more solid Dutch vendors in this category, and on two points it is clearly ahead.

The first is the matching. Invoices are matched against the purchase order and the receipt in your ERP, so a genuine three-way match, and fully matching invoices are approved automatically through what they call a Systeemakkoord, a system approval. They also match purchase order confirmations: prices, delivery dates and quantities on the confirmation are compared against the open order, and the order is updated after approval. Few vendors do that, and it catches a problem before there is an invoice.

The second is reach. Their integrations page lists more than sixty systems, and they count sixty-seven themselves. Alongside Exact Globe, Exact Online Premium and Exact Financials, there is AFAS, SAP Business One, Microsoft Dynamics 365, NAV and AX, Odoo, Visma Net and AccountView, plus a long list of Dutch industry ERPs: Syntess Atrium, ISAH, Ridder iQ, ECI Trimergo, Prodin, Construsteel, Exact Online Bouw, Aareon REMS and Pinewood DMS.

That is more than a list. Anyone on an industry ERP has few options in this market, and ScanSys is often the only vendor that connects to it properly. Beyond that, documents arrive centrally via mail, PDF, scan, UBL and Peppol, there is solid fraud control including IBAN verification, and it runs both in the cloud and on-premise.

People looking for an alternative usually do so for one of three reasons.

System approval covers the perfect invoice

Fully matching invoices go through automatically. That works, and it is exactly what it was built for.

But the invoices that cost time do not match fully. A price difference of a few cents per unit. A partial delivery with the rest to follow next month. A supplier who writes the PO number slightly differently. A surcharge that was not on the order. An invoice split across four order lines when three were received.

Those fall outside system approval, and what happens next ScanSys describes clearly itself: deviations are flagged immediately, the system automatically puts them into a streamlined workflow, and assigned approvers receive automatic notifications.

Flagging, routing, notifying. That is neatly done and it is faster than searching yourself. But the investigation itself, why the difference is there and what should happen about it, stays with a person.

So the percentage that goes through automatically says little about the hours that remain. In every conversation at Claridy with a team coming from ScanSys we ask not for that percentage but for the inverse: how many invoices do not get system approval, and how long does one of them take? That figure times that number is your actual load, and it appears in no demo.

It stops at the invoice

What stays out of view is the work around it.

The invoice mailbox, where the supplier asks whether invoice 24019 has been paid, where a credit note is promised and where someone explains why less was delivered. The contact with that supplier about a difference. And bank reconciliation.

That last one is sometimes confused with the fraud control. ScanSys's IBAN verification checks whether the account number on the invoice belongs to this supplier, and that is a strong feature against invoice fraud. It is simply something different from reconciliation, which means applying bank transactions to open items. That keeps happening in your accounting system.

The processing repeats, it does not learn

ScanSys's documentation says the system recognises patterns to reduce manual intervention in booking proposals. What it does not describe is a system that gets better from the corrections your team makes to the coding.

The test we use for this is one question: when your team corrects a booking, does that same correction come back next month? If the answer is yes, the work has moved from typing to checking, and checking is not faster.

None of this is a verdict on ScanSys. It is the boundary of a category: capture software automates the reading, the matching and the preparation according to your rules, and what remains is the work that needs judgement.

Which one suits which situation

The best alternatives to ScanSys

Claridy: the alternative from a different category

Claridy (generation 3: the intelligent action layer), measured by the same standard.

Claridy is an intelligent layer on top of your existing systems. It runs on Exact Online, NetSuite and Microsoft Dynamics 365, reading from them and writing back to them. Your books stay where they are and no second set of records appears, which also means you can stop: switch it off and your administration is exactly as it was.

The difference sits precisely at reason 1, at the invoices that do not get system approval. Where ScanSys flags those and puts them into a workflow, with Claridy the task is created for the agent first. It does the arithmetic: converting units, tracking cumulatively what has been invoiced per order line, and the supplier who writes the PO number slightly differently still gets matched. The difference is investigated and, within your rules, resolved, including the email to the supplier with the difference attached. Only if that fails does it reach your team, with the preparation done.

Price: € 499 per month flat, three-way matching € 250 per month extra, no price per invoice, per document or per user, cancellable monthly.¹

Where it stops, and these are two hard limits. No on-premise. And three ERPs against ScanSys's sixty-plus: if you are on an industry ERP we cannot help you, and ScanSys stays the better choice.

Comparison table

Features and prices checked against the vendors' own sites on 2026-08-13. ScanSys and Continia publish no price list.

More context on the three generations of technology and all vendors: the comparison guide to accounts payable software. What Claridy does with the purchase invoice is on Procure to Pay, the price on the pricing page.

When you simply stay with ScanSys

More often than with most vendors in this comparison, and for three reasons that have nothing to do with technology.

Your ERP. If you are on Syntess Atrium, ISAH, Ridder iQ, Trimergo, Construsteel, Aareon REMS or one of the other industry systems on their list, the question is not which invoice processing is better but which one connects at all. Often there is one. We are not it.

On-premise. If that is a hard requirement from policy or from your parent company, almost this entire market drops away and ScanSys does not.

The fraud control and the order confirmations. IBAN verification against invoice fraud is a real feature with a real risk behind it. And matching purchase order confirmations catches deviations before there is an invoice, which most vendors simply do not do.

An alternative pays off only when the invoices that do not get system approval cost structural hours, and you are on Exact Online, NetSuite or Microsoft Dynamics 365.

Frequently asked questions

Features and prices checked against the vendors' own sites, 2026-08-13. Last checked: 2026-08.